Share a tutorial with the right access.

Choose the result you want to send.

Pick the finished video export or the reviewed guide. A project can hold several versions, so watch or read the exact result you intend to share before creating its link.

A video link serves the export it was created for. Re-exporting does not replace that file behind the same link. A guide link serves the current guide for that language, including later reviewed edits.

Choose who should be able to open it.

Use an anyone-with-the-link setting for material you intend people to pass around. Use restricted access when only invited addresses should view the explanation.

A restricted guest verifies the invited email address with a code. Test with the audience’s situation in mind: a teammate signed into your organization is not the same as an external guest opening the link.

Review the details around the explanation.

• Check the recording and screenshots for information that should not leave the team.
• Decide whether the guest may download the output.
• Check any expiry or access settings on the link.
• Make sure the reader has the permissions needed to do the task in their own software.

Access controls do not replace reviewing the content. The same recording can reveal more context than the procedure needs, so choose the output carefully.

Keep the link aligned with the workflow.

If you update the video, create and test a link for the new export. If you revise a guide, review the current document before sending its existing link again.

Reset a link when the old URL should stop working. If you regenerate a guide, remember that it replaces manual edits for the selected languages, including guest edits. Tell collaborators before making that change.